# Free Translation Brief Template | Vitra.ai

> Create a translation brief with audience, product context, protected terms and review instructions. Edit a worked example and download Markdown or CSV free.

**Canonical URL**: https://www.vitra.ai/templates/translation-brief
**Source**: This is the Markdown rendering of https://www.vitra.ai/templates/translation-brief, generated at build time from that page.

---

Free template · No signup

# Translation Brief Template

A translation brief tells an AI system or a person what the content means, who it is for and what must stay true. Use this free template before sending an article, design, document or app string for translation.

Use this when a translator would otherwise have to guess the meaning of a short label, the promise behind a campaign or the person who should approve the result.

## Give the translator the missing context

The sample is a fictional battery setup guide for Spanish-speaking customers in Mexico. Notice how the brief explains “charge” and names the finished screen to review. Replace the example with your own content; it is not an approved translation.

## Make it your own

Edit the worked example. These fields are processed in your browser and are not sent to a Vitra server. Page analytics, if enabled, are separate.

Job and desired result
Battery setup guide — help a new owner charge the device before first use.Name the result the reader needs, not only the file name.

Audience and target locale
First-time customers in Mexico; Spanish (es-MX).Include the region when it changes wording, units or examples.

Product meaning and placement
The instruction appears beside a charging-port diagram. Charge means put power into the battery, not bill a payment.Explain ambiguity and include the location of a screenshot or reference.

Approved terms and protected names
Keep the fictional product name Luma One unchanged. Link the approved es-MX glossary. Use the agreed term for charging port.Do not invent target terms; name the approved resource or reviewer.

Tone and layout limits
Direct instructions in a friendly tone. Two lines beside the diagram; flag overflow instead of shrinking below the design's minimum font size.A limit should describe the actual layout, not a universal expansion percentage.

Reviewer and acceptance checks
Local language reviewer checks meaning; product owner checks the charging instruction; designer checks the final screen. Release only after all three sign off.Say who checks which part and where approval is recorded.

Your handoff, ready to edit

## Keep the decisions together.

### Job and desired result

Battery setup guide — help a new owner charge the device before first use.

### Audience and target locale

First-time customers in Mexico; Spanish (es-MX).

### Product meaning and placement

The instruction appears beside a charging-port diagram. Charge means put power into the battery, not bill a payment.

### Approved terms and protected names

Keep the fictional product name Luma One unchanged. Link the approved es-MX glossary. Use the agreed term for charging port.

### Tone and layout limits

Direct instructions in a friendly tone. Two lines beside the diagram; flag overflow instead of shrinking below the design's minimum font size.

### Reviewer and acceptance checks

Local language reviewer checks meaning; product owner checks the charging instruction; designer checks the final screen. Release only after all three sign off.

Preparation checks

The audience and locale are named

Ambiguous wording has an explanation

Approved terms and protected names are linked

Someone owns the final-format review

0 of 4 checks selected. This is not a quality score or release approval.

Download Markdown ↓

Download CSV ↓

Copy template

Free. No signup required. Markdown includes selected checks; CSV contains the editable fields. Changes are not saved after leaving or reloading this page.

## How to use the template well

### A short brief can be enough

For an app button, one screenshot and an explanation of the action may be more useful than a long brand document. For an insurance notice, the reviewer also needs the approved policy meaning and the jurisdiction. Add the context the job needs, not every document the company owns.

### Separate wording from facts

Tell the translator which sentences can be adapted and which claims must remain unchanged. A local idiom may improve a campaign, but it must not change an eligibility rule, a price or a product promise. If the source itself is unclear, resolve that before producing more language versions.

### Keep the brief with the source version

A brief for yesterday's offer may be wrong for today's asset. Name the source version, link the approved references and send changes back to the reviewer. Copying the brief into a workflow is useful only if the instructions remain attached to the content they describe.

When the job repeats

## Use context in Vitra TMS

Connect the brief to Vitra TM, Vitra TB, glossary and style guidance, then route the result to human review.

[Use context in Vitra TMS→](https://www.vitra.ai/features/contextual-translation)[Read the related topic guides→](https://www.vitra.ai/blog/topics/contextual-translation)

## Questions about this template

What should a translation brief include?

Include the content's purpose, audience, locale, product context, approved terms, layout or format limits, and the review owner. Add source references that help resolve a real ambiguity.

Can I use this brief with any translation tool?

Yes. Download Markdown for a readable handoff or CSV for a planning sheet. The files are general-purpose templates, not guaranteed import formats for a particular TMS.

## Read the practical guides

[Contextual Translation: How to Give AI a Brief That Helps↗](https://www.vitra.ai/general/contextual-translation-guide)[How to Write a Translation Style Guide↗](https://www.vitra.ai/general/translation-style-guide)

[← Browse all templates](https://www.vitra.ai/templates)

---

## Structured data

```json
{
  "@context": "https://schema.org",
  "@type": "WebPage",
  "name": "Translation Brief Template",
  "description": "Create a translation brief with audience, product context, protected terms and review instructions. Edit a worked example and download Markdown or CSV free.",
  "url": "https://www.vitra.ai/templates/translation-brief",
  "publisher": {
    "@id": "https://www.vitra.ai/#organization"
  }
}
```

```json
{
  "@context": "https://schema.org",
  "@type": "BreadcrumbList",
  "itemListElement": [
    {
      "@type": "ListItem",
      "position": 1,
      "name": "Home",
      "item": "https://www.vitra.ai/"
    },
    {
      "@type": "ListItem",
      "position": 2,
      "name": "Templates",
      "item": "https://www.vitra.ai/templates"
    },
    {
      "@type": "ListItem",
      "position": 3,
      "name": "Translation Brief Template",
      "item": "https://www.vitra.ai/templates/translation-brief"
    }
  ]
}
```